All effective organisations measure their performance in order to know how well they are doing and to identify opportunities for improvement. To ensure good corporate governance recruiters are required to self audit using the Filling Vacancies Standard. For guidance on self audit click here.

Record Keeping

The following records must be kept for at least 18 months after sign-off of the panel report:

Prior to VAS

• Evidence which confirms that the use of surplus staff has been considered before using the Vacancy Advertising Scheme

VAS process

• Copies of the advertisement to show where and when the advert was placed
• Copy of the job/person specifications
• Original application forms with the monitoring return forms detached and placed in a sealed envelope
• Any test/exercise papers and results
• Sift report
• All interview records, including the chairperson’s report demonstrating order of merit
• Evidence that all pre-appointment checks where necessary have been completed and verified